Finance Administration Assistant

Role Purpose 

Reporting to the Head of Finance, the Finance Admin Support will provide processing and administrative assistance to the finance team. The role ensures accurate posting of invoices, petty cash, and card transactions, while supporting the resolution of finance queries. This position plays a key role in keeping transactional data up to date and supporting the wider finance function with administrative duties.

Key Tasks

• Post supplier invoices accurately to the accounting system, ensuring correct coding and approvals.
• Process petty cash claims and reimbursements, ensuring compliance with company policy.
• Post and reconcile debit card and credit card transactions to the accounting system.
• Maintain supporting documentation for all financial transactions in an organized and accessible manner.
• Support the resolution of supplier and internal finance queries in a timely and professional manner.
• Assist in maintaining the accounts mailbox, responding to, or redirecting queries as appropriate.
• Support the finance team with data entry, reconciliations, and other ad hoc administrative tasks as required.
• Provide cover for routine finance processing activities during absence or busy periods.

Key Measurables

• Accuracy and timeliness of invoice and transaction postings.
• Up-to-date reconciliation of petty cash and card statements.
• Efficient management of the finance mailbox and resolution of routine queries.
• Well organized and compliant financial documentation.

Key Behaviours

• High attention to detail and commitment to accuracy.
• Strong organizational skills and ability to manage multiple priorities.
• Effective communicator with a proactive approach to resolving issues.
• Team oriented, dependable, and willing to assist others.
• Enthusiastic and self-motivated with a positive attitude.