Crewing Coordinator

Role Purpose

To ensure the safe mobilisation of competent offshore crew to the Company’s worksites and vessels.

Key Areas of Responsibility

• Ensure all crew hold the required project and company competences/certification required for the job prior to mobilisation.
• Arrange project specific and renewals of offshore training.
• Working with training providers to source best quality and best priced training.
• Track and report utilisation of Offshore Personnel accurately to allow the team to continually build upon the competency of Offshore Crew.
• Maintain accurate and secure personnel files for permanent staff.
• Arrange travel for crew changes in the most cost effective and timely manner.

Key Tasks

• Ensure all relevant Offshore certification is current and up to date and recorded within the HR system/competence matrix.
• Arrange renewal of offshore survivals, Medicals and offshore training following approval.
• Arrange visas and work permits as required.
• Work with manning agencies to source personnel for short falls on equipment/projects.
• On receipt of crew list, contact relevant agencies and direct crew and advise of mobilisation date and joining instructions.
• Carry out crew changes in accordance with crew schedules and project requirements.
• Arrange all travel to meet project requirements and deadlines.
• Liaise with Worldwide Shipping Agents in support of offshore crew mobilisation/demobilisation information and transfer requirements.
• Update work trackers to reflect all tours against project.
• Ensure timesheets are submitted on time and are accurate.
• Log and maintain an accurate record of offshore crew utilisation.
• Check agency invoices prior to approval by Offshore Crewing Manager and Head of Finance.
• Check agency invoices prior to approval by Offshore Crewing Manager and Head of Finance.
• Check travel invoices prior to approval by the Head of Finance.
• Approval of agency expense claims, in line with the Enshore Expenses Policy.
• Provide on call support as required.

Key Measurables

• All data/information is produced and recorded in a timely and accurate manner.
• Systems within the Offshore Crewing Department maintained accurately.
• All offshore crew are mobilised and demobilised in a timely and effective manner.
• Successful completion of internal and external audits.

Key Behaviours

• Good organisational skills.
• Good administrative skills.
• Good interpersonal skills.
• Numerate.
• Ability to meet deadlines.
• Able to use own initiative.
• Work well under pressure.
• Flexibility.